Study Away Program Specialist - Global Education

Job Number

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Study Away Program Specialist reporting to the Head of Global Student Mobility Operations and Study Abroad.

The Specialist maintains master semester onboarding list for cross-department tracking and provides statistical data and analysis required each onboarding cycle. Organizes and maintains detailed records on semesters and J-Terms abroad, and generates statistical data and analysis for departmental reporting. Receives regular training from the registrar to be able to run sophisticated reports from the UDW+ system. Processes and organizes the semester-long study away application records for review. Tracks follow-up submissions of materials by students and advises them on requirements as needed. Reviews degree audits and transcripts as part of the internal study away application review. Tracks final submissions of applications through the Slate system of the New York Office of Global Programs and supports the final approval process management. Provides regular reports on student application status. Holds primary responsibility for study away logistics support and specialized visa advising for students going to the following semester abroad, J-Term and summer abroad locations and international trip locations for J-Term. Manages the production of study visa documentation and organizes arrangements for NYUAD students in semester-long, J-Term and summer abroad programs. Advises students on visa application requirements and guides them through the visa processes as needed. Manages student study away allowance records and oversees all study away-related upload processes with the Student Finance department. Maintains student mobility calendar for study away and J-Term programs. Tracks student applications through the Slate enrollment process with the New York Office of Global Programs. Liaises with the New York team on all aspects of study away on- and off-boarding of NYUAD students. Leads pre-departure support and orientation sessions for semester-long, J-Term and summer abroad programs. Generates and updates orientation materials. Provides support for new programs and initiatives as assigned. May have to work rare evenings and/or weekends as per program requirements.

Key Responsibilities:

  • Enrollment data management, statistical reporting and analysis for Study Away, J-Term and Summer Abroad programs
  • Study Away application process coordination and administration
  • Study Away, J-Term and Summer Abroad student advising, visa, and programming support
  • Financial support and data management for Study Away, J-Term and Summer Abroad

Required Education:

  • Bachelors Degree

Required Experience:

  • Minimum of 3 years of experience in a comparable position
  • Experience working with data management and detailed analysis
  • Excellent accuracy and attention to detail
  • Excellent verbal and written communication skills

Preferred Experience:

  • Experience with SLATE 
  • Team player; working well under pressure and with tight, often overlapping deadlines
  • Advanced fluency with MS Office (Power Point, Excel, Word, etc.) Advanced proficiency with spreadsheet creation and analysis
  • Experience with Adobe Professional, Qualtrix, web applications and CMS managemen

Other Information

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.