Finance

The Office of Budget and Financial Planning is responsible for managing the preparation and continuous monitoring of the university’s annual operating, research, endowment, and capital budgets in collaboration with various stakeholders. The team is engaged in the preparation of the management report, internal budget reports, and various financial analyses along with ad hoc feasibility studies for senior management. In addition, the team is involved in maintaining and supporting the university’s strategic long-term financial planning through refinement driven by strategic goals and objectives.

Treasury

• Safeguard financial assets and investments, including working capital portfolio
• Minimize financial (e.g., foreign exchange, interest rate) and operational risks
• Support the banking and cash management requirements

The team is responsible to ensure that all financial transactions are properly recorded and reported. The team ensures the preparation and fair presentation of the Financial Statements for the university in accordance with accounting principles generally accepted in USA ( GAAP).  This includes design, implementation, and maintenance of internal controls.

• Student Finance
• Billing and Account Receivables
• Payroll Services
• Tax Services

Payments

• Payment for goods and services that NYU Abu Dhabi Community procure through purchase orders and other means.
• Payment for various expenses incurred by the Community in the conduct of University business.
• Ensure compliance with applicable University policies and government regulations.
• Maintain records of paid transactions for internal and external auditors.

Reimbursements

• Validate travel and reimbursements on Concur and support the Community with submissions according to published policies and guidelines.
• Provide relevant information and tools to the Community to help them effectively manage their spent.

Value Added Tax (VAT) Management

• Ensure University Finance and Operations are VAT compliant in accordance with local laws and regulations.
• Substantiate tax returns and submit within due dates to Federal Tax Authority.

Strategic Sourcing

• Collaborative strategic sourcing (RFP)
• Contracts Management
• Manage Key Alliance Partners (KAP)
• Obtain or buy high value and/or multi-year goods and services with KAP-vendors.

Purchasing

• RFQ (three bids and a buy of low to mid purchases)
• Vendor relationship management
• Address quality issues
• Coordinate with Logistics office for deliveries.
  

Procurement Operations and Vendor Management

• Req-to-PO (release orders)
• Generate and release orders
• Vendor Master Data Management
• Vendor relationship management (Periodic Business Reviews)
• Contract administration
• Process review and end user training.

Travel

• Travel Program Management (Travel Policy Compliance, Expenditure Review, FIT, and Group Travel)
• Supplier Management (Travel Management Company, Airlines, and Hotels)
• System Management (Concur)

Logistics

• Courier, freight, and mail room management
• Goods expediting, receiving, and distribution
• University asset tagging