New York University Abu Dhabi (NYUAD) seeks to appoint an Associate Dean of Faculty Affairs.
This position provides administrative, technical and organizational support to the Faculty at Stern@NYUAD. The Administrative Coordinator performs a wide range of administrative and general office duties. The Administrative Coordinator exercises initiative and judgement in managing schedules for the Stern@NYUAD leadership team, ensures booking for meeting spaces, and uses discretion in sharing information to stakeholders. They interact with the general public as a Stern@NYUAD liaison and with University personnel including those at the senior level to resolve issues and problems. The Administrative Coordinator coordinates activities within Stern@NYUAD and across administrative functions of the University, including interactions among New York and Abu Dhabi constituents. They are responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency within Stern@NYUAD. This may include modifying and/or creating databases and complex spreadsheets, monitoring complex department budgets, and establishing basic administrative systems for the program.
Key Responsibilities:
Provide high-level administrative support to the leadership of Stern@NYUAD including preparation of correspondence, records and other clerical documentation on a daily basis
Manage the calendar and work schedule of the leadership team to ensure effective time management is maintained with availability for daily meeting requirements and schedules
Arrange travel and event logistics
Schedule and provide needed documentary support for meetings, including video conferences
Maintain hard-copy and electronic files and document management/retrieval systems
Handle calls and requests for information
Manage office contacts and database information
Respond to a variety of inquiries, resolve routine and non-routine problems, and consult with supervisors or others, as needed, on more complex issues
Provide liaison services and coordination as needed between the department and other university offices and senior leaders in Abu Dhabi or other locations, including New York
Support and assist with various projects as required
Establish a monitoring and status-of-work reporting system regarding ongoing office projects for which senior leadership is responsible
Prepare such information and research reports as senior leadership may require regarding projects, initiatives, administrative and operational matters
Provide overall team support and administrative provisions to assist with team efficiencies and effectiveness
Perform clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials, maintain inventory of general office supplies, etc
Other duties typically associated with an Executive Assistant role may also be assigned from time to time, including org charts, PowerPoint presentations, etc
Monitor activity of department budgets and maintain data on spreadsheets
Compare invoices with actual expenditures and investigate and resolve discrepancies with the budget office
Process and maintain the expenses and reimbursements for senior leadership
Manage budget tracking and reporting
Be responsible for expense reports in relation to procurement, purchasing and payment
Required Education:
Bachelor’s Degree
Required Experience:
Superior written and oral communications skills in English
Proactive thinker with the ability to anticipate needs and provide solutions
Professional maturity, sound judgment, and discretion consistent with leadership-support responsibilities
A capacity to work collegially and flexibly in a setting characterized by a complex organizational structure comprising New York University Stern School of Business in New York, New York University in Abu Dhabi, New York University in New York, and New York University Abu Dhabi government partners
An ability to prioritize and handle multiple projects on tight deadlines; punctual, organized work habits, consistent accuracy, and attentiveness to detail
Advanced business computing and internet skills
Expertise with word processing, spreadsheet, database software, PowerPoint and Microsoft Office Suite
Arabic language proficiency
Other Information
About NYUAD
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.
