New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant in a temporary capacity.
The administrative assistant must be a highly motivated, organized and professionally adept assistant to assume administrative duties and individual project based work. Responsibilities include scheduling, reimbursements, event planning and logistics of event management and basic administrative tasks related to the scope of the office.
The ideal candidate will be mission driven, have a demonstrated commitment to excellence, the ability to work with a high level of professionalism, have excellent communication skills, maturity and the ability to multitask in a fast paced work environment. Attention to detail is critical.
Manage office calendar, contacts and database information
Schedule appointments, maintain individual and/or department calendar, and make arrangements for meetings and travel
Schedule and provide support for meetings, including videoconferences and also manage travel booking, raising PO and other related duties
Serve as liaison and coordinate as needed between the needed departments
Coordinate and manage room bookings, catering requests, poster display and AV requirements in timely manner
Responsible for taking agendas and minutes of departmental meetings and as directed by the unit lead
Respond to calls and requests for information
Review and process mail, correspondence and internal documentation
Manage and support any delegations and business visitors related to the executive's functional responsibility
Screen visitors to determine how to help or direct them to the appropriate person or office
Maintain electronic confidential files and records and document management/retrieval systems in NYUAD Google folders and NYU Box
Maintain inventory of general office supplies
Establish a monitoring and status-of-work reporting system regarding ongoing office projects
Perform other clerical duties: photocopy and fax materials, process forms, maintain office files and records, pick up/deliver mail and materials
Maintain inventory of stationery items and order of general office supplies to the facilities team
IELTS score of 6.0 or higher
GPA of 3.0 or higher
Demonstrated ability to collaborate with constituents across the university
Excellent communication skills (oral, written and presentation)
Familiarity and experience working with faculty and academic staff
Fluent written and spoken English
Proficiency with MS Word, Excel, Powerpoint
Familiarity with Google Suite
Self motivated, ability to multitask
Flawless email etiquette
Demonstrated analytical skills; attention to detail is important
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.