Athletics Operations, Events and External Sports Relations Manager

Job Number
2023-12566

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Operations, Events and External Sports Relations Manager, reporting to the Director of Athletics.

The Operations, Events, and External Sports Relations Manager will report to the Associate Director of Athletics (Operations). A key function of this role is liaising and maintaining relationships with government and non-governmental entities in consultation with internal stakeholders to support the delivery of the department's activities and the university's academic mission.

This postholder will also be required to manage the varied ongoing facility operational and activity needs as necessary including development of master service contracts and service level agreements. The role will share responsibility for managing each of the contract accounts; which will include conducting regular meetings with service providers to determine performance, KPI’s and further life-cycling conditions. The incumbent will work closely with the Athletics Facilities Manager and NYUAD Facilities Management on facility maintenance, space enhancements and effective use of sports operating systems and software in collaboration with departmental areas and other relevant university departments.

Responsibilities of the post-holder will be to supervise the Athletics Operations, Events, and External Relations Coordinator and work together in the planning and effective delivery of athletic events and activities that comply with safety and risk management processes. This role will lead the management of all operational record keeping e.g standard operating procedures, emergency operating procedures, and risk management documentation.

Key Responsibilities:

  • Manage the successful and safe delivery of activities and events for the NYUAD Athletics programs as well as other internal and external events in athletic facilities
  • Meet the needs of stakeholder requests inclusive of project planning, strategic sourcing and equipment needs, and post event reviews as necessary
  • Administrative duties included but not limited to management of master service contracts and service level agreements, stakeholder engagement, risk management, use of sports facility operating systems and additional institutional software and the development of relevant operational policy and procedures in line with university policy and local, regional and global technical standards
  • Liaising and maintaining relationships that support the university mission and departmental activities with government and non-governmental entities including but not limited to: Department of Community Development, Abu Dhabi Sports Council, Abu Dhabi Department of Education and Knowledge, Department of Culture & Tourism, General Authority of Sport, Sports Federations & sports organizations
  • Supporting Athletics and Student Affairs Divisional leadership, University External Relations and our government partner to strategize in attracting global and local sporting events to NYUAD
  • Work collaboratively with university colleagues to navigate NYUAD departmental sport and physical activity program requirements with the needs of external or third party users to ensure the seamless delivery within all NYUAD quality and standard benchmarks
  • Develop, plan, instruct at least one Physical and Health Education Class per semester, and coach a university sports team
  • Other Contribute to the University and Student Affairs Division-wide programs, including admissions events, new student orientation and student leadership training

Required Education:

  • Bachelors Degree
  • Current CPR/First Aid/AED certifications or the ability to secure certifications before start of work
  • Sports or physical activity coaching and/ or teaching certifications

Preferred Education:

  • An undergraduate degree in a sports related field (sports administration, sports management, recreation management, sports studies) or business management

Required Experience:

  • 3-5 years of experience in an sports operations, sports events and/or a sports facility role
  • Strong commitment to excellence
  • Strong organization, communication and interpersonal skills
  • Possess a high level of administrative and organizational competence
  • Possess excellent decision-making skills
  • Ability to multitask and work under pressure in meeting multiple deadlines
  • Ability to lead and work independently as well as within a team environment
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • Ability to work effectively in a multi-ethnic and multi-cultural environment with students, faculty, and staff
  • Professional proficiency in Arabic and English both written and spoken.
  • Thorough understanding of sports and physical activities’ rules and regulations, experience of managing sporting activities and an awareness of the current trends and best practices amongst higher education sport and recreation services.
  • Knowledge and use of Google Drive and Microsoft suite applications

Preferred Experience:

  • A passion for sports
  • An understanding of the sporting infrastructure and governance within the UAE
  • Knowledge of online platforms, booking and facility management programs

Other Information
About NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.