Physical & Health Education Coordinator

Job Number

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Physical & Health Education Administrative coordinator reporting to the Physical Education Holistic Learning and Development Manager.

New York University Abu Dhabi (NYUAD) is a central part of NYUAD’s global network, marked by a uniquely international student population (100+ nationalities); a rigorous, liberal arts and science academic program; and a location at the crossroads of the Arab world. We are a highly diverse community that shapes and examines issues of common humanity through multicultural perspectives; recognizes that the breadth of an education here extends far beyond the classroom and the campus; sees students themselves as educators; and recognizes that true engagement with the breadth of our diversity requires curiosity, humility, and engagement with contrasting views and values.

NYUAD’s Division of Student Affairs focuses on the out-of-classroom student experience, cultivating belonging, catalyzing development, and fostering engagement for a campus community of 1800+ students. The division brings together multiple functional areas – including cultural engagement, spiritual life, student engagement, community outreach, career development, athletics, residential education, health, wellness and more – to provide students with the structure, resources, and support to maximize their educational experience and reach their full potential.

We look for inclusive leaders that nurture collaboration and pursue diversity in people, thought and perspective. They model candor, transparency, vulnerability, and good judgment. They are willing to receive feedback, accept ambiguity, take risks, acknowledge mistakes, and engage in conflict constructively. We want culture setters and strategic thinkers, who actively seek to align processes and programs with our values and institutional context. We seek those who are able to empower, inspire and motivate others to do and to be their best. Cultural humility undergirds our work, so our leaders need to be able to engage in the process of self-reflection and self-critique to both learn about others and to examine their own beliefs and cultural identities.

NYU Abu Dhabi’s Department of Athletics, positively impacts student wellbeing through the delivery of intercollegiate sports, recreational and intramural sporting and fitness opportunities along with a holistic Physical & Health Education program. These programs are also community developing and thrive through building relationships that foster a lifelong commitment to physical and intellectual well-being. By providing innovative programming that encourages collaboration, enhances the educational experience, creates overall balance and develops character in the pursuit of excellence, the Department promotes and complements the University’s liberal arts mission.

Physical & Health Education (PHE) at New York University Abu Dhabi is a mandatory requirement of all students, with successful completion of two courses across the 4 years of study,  required in order to graduate. PHE is within the Department of Athletics which is within the Student Affairs division and is delivered by a combination of NYUAD Student Affairs staff and externally hired instructors.

The Physical & Health Education Coordinator will report into the Manager of Physical & Health Education and will provide assistance and coordination through the provision of a broad range of administrative tasks and clerical support enabling the achievement of the teams, departments and divisions missions and visions.

The Coordinator will provide support in a variety of capacities, including but not limited to supporting: the scheduling processes, data collection and analysis, budgetary tracking and vendor payments, stakeholder communications, logistics coordination, resource development, social media and the use of learning management systems and other scheduling and booking softwares key to the teams functions. The post holder will also be required to contribute to the delivery of PHE classes throughout the academic year.

On occasion the coordinator will be required to support the functions of the broader Department of Athletics team and perhaps the Student Affairs division also. The position may require evening and weekends commitments during the academic year.

The duties of this role may at times involve being exposed to data that may be sensitive in nature and require confidentiality.

Key Responsibilities:

  • Administrative duties: Include but not limited to, supporting learning management system and other utilized software functionality, general communications with instructors and students, organizing travel logistics, coordinating feedback mechanisms, supporting training development and delivery and providing general administrative support that ensures smooth operations, maintains records and materials accurately according to relevant policies and processes
  • Physical and Health Education class delivery; The delivery of a minimum two classes per academic year. This includes instructed course development; alignment with learning objectives, resource development and learning management system updates
  • Scheduling and Operational functions; Support the development of Physical and Health Education schedules, manage the instructor schedule, schedule training dates, organizing student course registration (including waitlists and withdrawal requests) and booking of classrooms and studios
  • Data analysis and reporting; Using new and existing data sources, conduct data analysis in order to create comprehensive reports and presentations demonstrating the areas significant impact which can also be used to guide future work, generate opportunity for future collaborations and can be shared with stakeholders. The post holder will also collate student course feedback
  • Finance; Day to day budget tracking, vendor management and payment.
  • Promotions and communications; The position will support the generation of promotional materials and class resources including posters, infographics, videos and presentations
  • Additional Responsibilities; The Coordinator will also serve as an active contributor to University and Student Affairs Division-wide programs, including admissions events, new student orientation, student leadership training, athletic programs, and more. This role may require regular evening and/or weekend activities throughout the academic year

Required Education:

  • Bachelor’s Degree
  • Sports/ Fitness/ Health/ Mindfulness certifications

Preferred Education:

  • Bachelor's Degree in Physical Education or Sports
  • Certification in Office Administration or Project Management
  • Experience with learning management systems and softwares
  • Sports and/ or fitness and health certifications

Required Experience:

  • Strong written and oral communication skills
  • Ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
  • 1-2 years’ experience in a comparable position, preferably at university level
  • Proficiency in operating all systems on Google and Microsoft.
  • Advanced data management skills; ability to use and adapt spreadsheet software for data analysis
  • Professional maturity and judgment, including exceptional discretion and a capacity for resourceful initiative in a team context
  • Ability to work nights and weekends over the academic year
  • Excellent presentation, written, and oral communication skills
  • Good judgment, discretion, independence, and initiative. A capacity to work collegially and
  • collaboratively with diverse stakeholders.
  • An ability to prioritize and handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail

Preferred Experience:

  • Experience using virtual learning environments and class registration softwares
  • Developing systems that optimize workflow processes in logistical operations
  • Experience working with diverse populations and cultural contexts, including experience and familiarity working with higher education and student affairs
  • Developing sustainable workflow processes in executing administrative tasks
  • An understanding of best practices in University education

Other Information

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.