New York University Abu Dhabi (NYUAD) seeks to appoint a Manager, Career Development Center Administration reporting to the Director, Career Development Center.
The Manager, Career Development Center Administration will operationally manage the services of the office. Their primary role is to provide administrative/clerical support, administrate technology infrastructure of the office, ensure staff coverage, execute and manage the office’s Global Career Peer (student peer advisor) program and lead the logistics of the CDC’s large-scale events. The Manager, Career Development Center Administration will be distinguished by his/her intelligence, flexibility, good judgment, enthusiasm, systems thinking, and contribution to the success of all aspects of NYU Abu Dhabi. The Manager, Career Development Center Administration will provide a broad range of support to the Career Development Center (CDC).
Provide comprehensive executive-level support to the Assistant Dean and Director of the Career Development Center including, calendar and schedule management, monitoring and ensuring follow-up correspondence, and assists the Director in tracking costs, expenses and budgets of the department
Lead logistics for a series of large scale events, including booking locations, arranging caterers, tracking responses, etc. This includes high profile events, external facing events, as well as internal focused events
Identify appropriate vendors for supplies, resources and services; Negotiate rates and manage shipments/services rendered
Prepare and track business reimbursements; Enter purchase requisitions into the institution’s electronic procurement system
Ensure operations through staff coverage, and execute ongoing touchpoints with staff to ensure operational needs are met
Interface with facilities as needed for space-related concerns, changes, and efficiencies
Arrange travel and hotel accommodation for staff as needed
Serve as a front-facing member of the CDC team, meeting and greeting students, faculty and staff, and external guests and fielding general questions
Support the team administratively by answering the phone, sorting mail, photocopying and preparing materials for meetings and presentations
Provide logistical arrangements for internal and external meetings (in-person, hybrid, and virtual)
Support employer and external visitors’ related needs
Oversee online file storage; Ensure efficient archiving and organization of team files/documentation
Serve as the primary administrator for Handshake platform and regularly attend monthly meetings with administrators from NYU New York and NYU Shanghai to address issues and updates.
Hire, train and supervise/mentor a team of ±10 student staff (Global Career Peers), who serve as peer advisors, facilitators, and administrative support.
Oversee the Graduate School Expense process and Interview Travel Grant process
Design and implement organization systems and processes to improve office functioning and service delivery
Coordinate the onboarding and offboarding of team members in collaboration with line manager
Strong written and oral communication skills in English
2 - 4 years experience in administration
Capacity to work collegially and flexibly in a start-up setting characterized by a complex organizational structure comprising New York University in New York and New York University in Abu Dhabi
Excellent word processing and typing skills
Advanced data management skills
Ability to use and adapt spreadsheet software for accounting
Ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
Professional maturity and judgment, including exceptional discretion and a capacity for resourceful initiative in a team context
Arabic language proficiency
2 – 4 years in a comparable position, within international education with college students, or alternatively with an established international company, private organization, or governmental body operating in the UAE
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.