Assistant Director, Academic Recruitment - Office of Academic Appointments

Job Number

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Assistant Director, Academic

Recruitment, reporting to the Director, Office of Academic Appointments. 

The Assistant Director of Academic Recruitment in the Office of Academic Appointments is an experienced recruitment professional who oversees the hiring of faculty and academic staff at NYUAD across the academic divisions, Library, SMSP/SA, and academic hiring units. In supervising the Office’s recruitment specialists and administrative assistants, the Assistant Director will drive all administrative components involved in faculty recruitment so that the best faculty from around the world join NYUAD, and will: problem-solve during the search process (removing obstacles that impact recruitment projects as they arise), identify opportunities to streamline recruitment, conduct research on trends and best practices in advertising so that NYUAD remains competitive on the job market, and connect diverse needs with realistic solutions through partnerships and collaborations across various NYUAD offices (including university leadership) and external vendors. Any roadblocks and gaps in the hiring process are communicated to the Director in a timely manner. In collaboration with the IDBE office, they will design and conduct workshops for the NYUAD faculty on best practices in faculty recruitment, and will occasionally attend search committee and faculty meetings as a primary spokesperson for the Academic Appointments team. In addition to monitoring the search committee processes, this position is expected to provide data-driven reports on best practices, and to suggest to the Director innovative administrative

functions in alignment with NYUAD policy and UAE government regulations. Overall, the Assistant Director will proactively provide experience and guidance to the Academic Appointments team and Director, and from time to time provide managerial support as needed (including attending faculty orientations and events).

Key Responsibilities:

  • Oversee all steps of the full faculty recruitment cycle and manage 2+ recruitment specialists, supporting the search committee chairs and NYUAD deans/leadership
  • Ensure job descriptions and postings are consistent and posted appropriately, ensuring all documentation is complete and candidates are screened for appropriate qualifications, facilitating review of candidates by committees and deans, overseeing the closing process including ensuring security clearance process has been initiated and that offers are rendered as agreed
  • Schedule and attend committee meetings
  • Act as liaison between NYUNY and NYUAD to ensure clear and consistent communication
  • Project management of the marketing needs of Academic Appointments, including but not limited to: overseeing posting and quality control of job postings and descriptions on job boards and social media, managing procurement processes that develop vendor relationships, leading the revamping of recruitment publications and other branded materials as needed
  • Lead the development of initiatives to support talent attraction
  • Develop and implement processes that support sustainable and best-practice talent acquisition
  • Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems
  • Conduct research on best practices in recruitment, across NYU and externally, so that NYUAD can improve current operations and compete in the global job marketacross all academic areas, specifically for faculty positions and researchers
  • Using data-driven analyses of recruitment wins and losses, design and lead strategic initiatives that attract superior candidates
  • Prioritize office activities and complete special administrative tasks and projects as needed, which will include: attending all faculty orientations and faculty dinners/events including January Term events as a primary spokesperson for the Academic Appointments office
  • Support the University's commitment to building and strengthening a culture of Inclusion, Diversity, Belonging, Equity and Innovation through supporting initiatives developed to take advantage of opportunities through academic recruitment processes
  • Conduct research in this area and provide reports to the Provost Office

Required Education:

  • Bachelor’s degree

Preferred Education:

  • Master’s Degree - MBA, MPH, MA in Organizations or HR management

Required Experience:

  • 7+ years’ experience of supervising faculty recruitment at a college or university
  • Good organizational and problem-solving skills. Computer/technology proficiency including Microsoft Office applications, applicant tracking tools including Interfolio, HRIS, internet research tools, etc
  • Proven results in managing high-quality, high-volume work, preferably from higher education or related sectors
  • Demonstrated success in working in an evolving, fast-paced, and ambiguous environment, strategy planning, project management and problem-solving skills
  • Customer focused and process oriented
  • Superior interpersonal and communication skills (written and verbal)
  • Ability to work independently as well as overseeing a team, with a sense of urgency
  • Must be well versed in research methods and quality data collection to ensure adequacy, accuracy and legitimacy of data in NYU systems and be able to strictly follow data privacy and security procedures for data handling and analysis to ensure adherence to legal and institutional standards

Preferred Experience:

  • Project management experience, such as a certification in project management
  • Previous work experience in the UAE
  • Proficiency in Arabic

Other Information

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.