New York University Abu Dhabi (NYUAD) seeks to appoint an Academic Appointments Partner reporting directly to the Assistant Director, Office of Academic Appointments.
The Office of Academic Appointments supports the academic strategy by supporting the Provost and Deans with respect to academic recruitment, appointments, reappointments, tenure, promotion, cross-school appointments, and leaves. The Office provides administrative oversight for faculty, research and academic staff evaluations and review, as well as promotion processes.
The Academic Appointments Partner supports the Dean of the Academic Divisions on all academic appointments activities and processes to ensure the academic success of faculty, academic staff and research staff within the Academic Divisions. This includes, but is not limited to faculty recruitment, faculty appointment, re-appointment, joint appointment, tenure, promotion, faculty and academic staff performance reviews, post-tenure review, sabbaticals and academic hiring processes.
The Academic Appointments Partner is responsible for the coordination of academic appointments activities to ensure review processes are completed in a timely manner and conducted as per established practice or guidelines. The suitable candidate will also support the respective Dean in the process of developing the annual academic hiring plan and the implementation and monitoring of the approved hiring plan.
The incumbent is expected to participate in other activities and events, faculty-data project work, recommend appropriate business process workflows, system improvement and design.
Supporting the Academic Divisions
Support the Dean on all academic appointments’ activities and processes in the Division
Assist with interpretation of policies outlined in the NYU Faculty Handbook and NYUAD guidelines
Represents the Division through participation in Academic Appointments related meetings, discussions, and search committees
Serve as the primary contact to advise staff within the Division on academic policies and procedures
Oversee the on-boarding and offboarding process for new joiners in the Division
Support recruitment activities as required
Liaise with the Office of Post Award on faculty research funds, proposals, funds renewals, carryovers, extensions, external grants, summer salaries and others
Providing guidance on the development of the division's annual academic hiring plan and budget and monitoring the approved plan throughout the year
Compose, review, and direct distribution of all letters for new academic hires, and changes in employment status
Monitor, track and facilitate timeliness of personnel actions, e.g. academic reviews
Support academic activities such as promotion and tenure, leave, performance evaluations including extended reviews, international employment, administrative appointments and others
Facilitate reclassification request process, seek necessary approvals and coordinate submission to HR. Provide consultation on the documentation and submission of reclassification requests
Manage compensation related issues (e.g., pay adjustment, supplemental pay, etc.)
Under the guidance of the University’s Compensation and Benefits department, provide guidelines and assistance in the administration and review of the annual performance appraisal process and the annual employee merit process
Troubleshoot pay issues and work with Payroll to resolve and manage resolution
Liaise with the Office of Research Appointments on research staff hires as required, for faculty in the Division
Manage and maintain records in employee files for the Division
Ensure accuracy of records in Workday
Provides employee related records as required
Support organization, planning and execution of faculty orientation events
Seek to continuously improve the quality and value of the Academic Appointments service provided to the University
Contribute to any new initiatives
Perform any other job related duties as necessary
Bachelor’s degree in Business or Human Resources, or a related discipline, or equivalent combination of education, training, and experience
Minimum of five (5) years of work experience providing comprehensive client-focused HR services in the Higher Education sector
A strong generalist who is comfortable with ambiguity, thrives in a dynamic academic environment characterized by significant change and who shows high levels of resilience
Well-developed consultancy and influencing skills
Excellent writing skills and the ability to provide concise written and oral briefings on complex issues, often at short notice
Knowledge of UAE labor law
Excellent written and verbal communication skills in English
Ability to communicate cross-functionally with all levels
Proven complex problem solving skills plus a teamwork and dedicated customer service approach
Ability to manage time and priorities effectively
Strong knowledge of google suite and HRIS experience either with Workday, PeopleSoft or a similar system
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.