Research Appointments Specialist - Office of Academic Appointments (Fixed term for 3 years)

Job Number

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint a Research Appointments Specialist reporting to the Manager, Research Appointments.

The Research Appointments Specialist will support the office of Research Appointments within the Office of Academic Appointments in the administration of research appointments at NYU Abu Dhabi.

The Research Appointments Specialist supports Principal Investigators/Hiring Managers on all research appointments activities and processes to ensure the academic success of faculty and research staff. This includes, but is not limited to hiring, appointment, re-appointment, compensation and promotion.

The Research Appointments Specialist is responsible for the coordination of research appointments activities to ensure hiring are completed in a timely manner and conducted as per established practice or guidelines.

The incumbent is expected to participate in other activities/events, researcher-data project work, recommend appropriate business process workflows, system improvement and design.

Key Responsibilities:

Supporting Principal Investigators/Hiring Managers

  • Support Principal Investigators/Hiring Managers on all research appointments’ activities and processes
  • Serve as the primary contact to advise on research appointment policies and procedures, and related policies

Hiring and Appointments

  • Initiate and monitor the background clearance process for researchers, in partnership with the NYUAD Immigration team
  • Compose, review, and direct distribution of all letters for new hires, and changes in employment status
  • Administer the hiring process such as creation of NetIDs
  • Oversee the on-boarding process for new joiners, troubleshoot on-boarding issues with HR to resolve and manage resolution
  • Support promotion evaluations for researchers
  • Administer compensation related issues in accordance with the approved compensation program and framework (e.g., pay adjustment, supplemental pay, etc.)
  • Under the guidance of the University’s Compensation and Benefits department, provide guidelines and assistance in the administration and review of the annual performance appraisal process and the implementation of the annual employee merit increase program
  • Troubleshoot pay issues and work with Payroll to resolve and manage resolution

Records Management

  • Manage and maintain records in employee files for researchers
  • Ensure accuracy of records in Workday
  • Provides employee related records as required


  • Support organization, planning and execution of faculty orientation events
  • Seek to continuously improve the quality and value of the Academic Appointments service provided to the University
  • Contribute to any new initiatives
  • Perform any other job-related duties as necessary

Required Education:

  • Bachelor’s Degree

Preferred Education:

  • CIPD certification or similar

Required Experience:

  • Minimum 5 years in a related role
  • Excellent Organization skills (Time and task management)
  • Attention to details
  • Excellent communication and interpersonal skills
  • A capacity to work within complex organizational structure being customer facing and quality of service oriented
  • Be professional, resourceful and able to contribute effectively in a team environment showing mid-level leadership capabilities, having exceptional discretion, confident communications skills
  • Computer and Technical skills (MS Office)
  • Proactive, Flexible and Adaptable
  • Capable of Multi-tasking
  • Good analytical and numeracy skills

Preferred Experience:

  • Previous experience in Higher Education
  • Familiar with UAE labour law

Other Information

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.