New York University Abu Dhabi (NYUAD) seeks to appoint a Research Appointments Specialist reporting to the Manager, Research Appointments.
The Research Appointments Specialist will support the office of Research Appointments within the Office of Academic Appointments in the administration of research appointments at NYU Abu Dhabi.
The Research Appointments Specialist supports Principal Investigators/Hiring Managers on all research appointments activities and processes to ensure the academic success of faculty and research staff. This includes, but is not limited to hiring, appointment, re-appointment, compensation and promotion.
The Research Appointments Specialist is responsible for the coordination of research appointments activities to ensure hiring are completed in a timely manner and conducted as per established practice or guidelines.
The incumbent is expected to participate in other activities/events, researcher-data project work, recommend appropriate business process workflows, system improvement and design.
Supporting Principal Investigators/Hiring Managers
Support Principal Investigators/Hiring Managers on all research appointments’ activities and processes
Serve as the primary contact to advise on research appointment policies and procedures, and related policies
Hiring and Appointments
Initiate and monitor the background clearance process for researchers, in partnership with the NYUAD Immigration team
Compose, review, and direct distribution of all letters for new hires, and changes in employment status
Administer the hiring process such as creation of NetIDs
Oversee the on-boarding process for new joiners, troubleshoot on-boarding issues with HR to resolve and manage resolution
Support promotion evaluations for researchers
Administer compensation related issues in accordance with the approved compensation program and framework (e.g., pay adjustment, supplemental pay, etc.)
Under the guidance of the University’s Compensation and Benefits department, provide guidelines and assistance in the administration and review of the annual performance appraisal process and the implementation of the annual employee merit increase program
Troubleshoot pay issues and work with Payroll to resolve and manage resolution
Manage and maintain records in employee files for researchers
Ensure accuracy of records in Workday
Provides employee related records as required
Support organization, planning and execution of faculty orientation events
Seek to continuously improve the quality and value of the Academic Appointments service provided to the University
Contribute to any new initiatives
Perform any other job-related duties as necessary
CIPD certification or similar
Minimum 5 years in a related role
Excellent Organization skills (Time and task management)
Attention to details
Excellent communication and interpersonal skills
A capacity to work within complex organizational structure being customer facing and quality of service oriented
Be professional, resourceful and able to contribute effectively in a team environment showing mid-level leadership capabilities, having exceptional discretion, confident communications skills
Computer and Technical skills (MS Office)
Proactive, Flexible and Adaptable
Capable of Multi-tasking
Good analytical and numeracy skills
Previous experience in Higher Education
Familiar with UAE labour law
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.