Administration Coordinator – Community Engagement

Job Number
2021-7809

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Administration Manager reporting to the Director of Community Engagement.

Responsible for the coordination and implementation of the Office of Community Engagement processes and projects. Manages and administers tasks through close interaction with the director, the overall projects dashboard. Engagement projects and tasks include, but are not limited to: Supporting the Strategic Planning for Internal Community Engagement (SPICE) bimonthly meeting; scheduling and organizing meetings and events, supporting the development and implementation of the Roadmap Engagement Design and Student Embassy Ambassador (SEAL) program COVID pivot; managing the social media and newsletter; managing forms and policy/guidelines, as well as managing and processing budget and procurement, and the office internship program.

Key Responsibilities: 

  • Monitor Projects Dashboard (Status Report) on a weekly basis, evaluating progress and quality, managing it for consistency and taking corrective action as necessary
  • Develop and track projects high-level timelines and sequencing based on his/her interaction with director and project managers
  • Guides and performs analysis of resource utilization and workload allocation based on project demands and priorities
  • Manages and enforces procedures and archiving necessary reports and forms for overall project tracking.
  • Schedule appointments, maintain individual and/or department calendar and makes arrangements for meetings
  • Systemized and/or automate data flow systems from organizing folders/upkeep to email
  • Assist with the prioritization of office activities and delegate to and monitor work of employees
  • Maintain inventory of general office supplies
  • Perform other administrative duties: print and scan materials, process forms, maintain office files and records.
  • Manages the office social media platforms to include Instagram, facebook, twitter, the Maramis newsletter, as well as find new ways to engage
  • Support and assist on the Roadmap Engagement Design program from development of tools to implementation and exchange with other engagement stakeholders
  • Support and assist in the Student Embassy Ambassador Liaison (SEAL) project to move forward collaboration and programs that further promote NYUAD and exchange, as well as document such exchanges
  • Further develops tools for the office, like presentations and manages and streamlines engagement folders, documents and tracking
  • Training and Supervises interns and other support staff
  • UAE history, stakeholder and event research that provide better advisory for ongoing programs and engagement

Required Education:

  • Bachelor’s Degree
  • Experience with engagement culture
  • Working knowledge of Arabic

Required Experience:

  • Experience with relationship cultivation preferred
  • University experience preferred
  • Development of training modules/programs
  • Implementing campaign strategy
  • Track record of implemented programs
  • High acuity for problem solving
  • Minimum of two-year experience of working with developing team
  • High autonomous work ethic
  • Strong ability to prioritize and complete task list
  • Leadership, basic negotiation, and presentation skills
  • Ability to understand the organization, aims and processes
  • Familiar with a variety of project management concepts, practices, and procedures
  • Relies on limited experience and judgment to plan and accomplish goals
  • A wide degree of creativity and latitude is expected
  • A confident and articulate communicator

Other Information
About NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.