New York University Abu Dhabi (NYUAD) seeks to appoint a Student Mobility Specialist, reporting into the Assistant Vice Provost of Global Educational Administration.
The Student Mobility Specialist is responsible for the procurement of NYUAD-sponsored home travel, as well as tracking the data for the safety and reliability of flights and the routes taken. They will oversee exception requests, collaboration with external travel agencies, all relevant offices and the student travel policy. The Student Travel Coordinator will maintain home travel records, track travel expenses, analyze travel patterns and recommend policy changes when required.
They will be the first-line response with travel and visa emergencies for students, and be required to produce weekly travel reports for the university leadership, on regional academic and advancement travel for students.
**CLOSING DATE FOR APPLICATIONS: NOVEMBER 29, 2020**
Manages and oversees the procurement of NYUAD-sponsored home travel for all NYUAD students for Fall, Spring, J-Term, and summer onboarding
Tracks data for safety and reliability of flight routings and assigns preferred routings for external travel agents to procure
Oversees exception requests from students and recommends solutions to all issues related to NYUAD-sponsored home travel
Oversees student travel policy and advises students on home travel, advancement travel, J-Term and summer programs travel
Oversees the collaboration with external travel agents, the Office of Financial Aid and other relevant offices to manage a timely and budget-sensitive procurement process for NYUAD-sponsored home travel for students
Manages the coordination between home travel and NYUAD-sponsored J-Term and summer travel for NYUAD students
Manages and coordinates with other NYUAD offices the approval process for NYUAD-sponsored individual advancement travel for students
Updates and upgrades the web-based pre-departure orientation component for NYUAD-sponsored advancement travel for students
Maintains detailed home travel records and tracks travel expenses for NYUAD students
Analyses travel patterns and exceptions, and recommends policy changes as related to NYUAD student travel
Arranges and coordinates regional academic travel for students and faculty (coordination of travel, logistics, visas, pre-departure orientation materials)
Produces weekly travel reports for the university leadership on regional academic and advancement travel for students
Manages data collection and generates statistical data for departmental reporting as needed
Provides first-line response with travel and visa emergencies for NYUAD students
Monitors and reports on State Department travel advisories for all travel destinations and categories as per above categories
Provides support for new programs and initiatives as assigned
Supervises student interns in the Office of Global Education (in collaboration with other staff as assigned)
May have to work some weekends and evenings when students are traveling to or from their NYUAD-sponsored academic programs
Minimum 3 years of experience with travel procurement and management in the Middle East
Solid experience with Microsoft Office suite, Qualtrix, web applications and CMS management
Experience working in an academic setting and with college students
Excellent attention to detail and consistent accuracy
Excellent record keeping and data management skills
Excellent written and oral communication skills in English
Ability to prioritize and to handle multiple projects on tight deadlines
Professional maturity and judgment, including exceptional discretion and a capacity for resourceful initiative in a team context
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.