New York University Abu Dhabi (NYUAD) seeks to appoint a Specialist, Regional Academic Seminars.
The Specialist is responsible for the production of Regional Academic Seminars (RAS), which includes several suites of programming: J-Term, AEP, EfSI, and Arabic and Chinese Language. The Specialist also coordinates pilot/special courses, provides operational support for visitor arrangements, as well as for summer experiential learning programs.
Procuring visas, problem-solving and liaising with students and external partners (Nirvana, embassies and consulates) around the procurement of visas
Sourcing engagements and travel options for seminars
Producing logistics related to engagements and travel for all regional academic seminars. This includes ticketing, reserving accommodations, food and beverage orders, ground transportation, admission tickets, equipment, and other seminar-specific travel support
Sourcing health and safety information for PDO books/HWC needs (US State Department and CDC travel advisories) and serving as incident response point person during seminar travel
Provide first line incident response in communication with trip supervisors
Preparing electronic and paper materials and delivering pre-departure orientations
Creating/tracking budget for each seminar; communicating changes or concerns in a timely manner
Preparing and delivering handovers and conducting debriefings with trip supervisors.
Producing reports and generating quotes, best-of photos, stories and statistics for seminars
Supporting production and organization of J-Term events and faculty
Participating actively in post-J-Term team evaluations, debriefings and strategic planning. Collecting and preparing evaluation data from regional academic seminars for departmental reporting and ongoing improvements.
Provide administrative support to the Manager, Regional Academic Seminars, and Director
Coordinates and supports with logistics and operations for pilot, special and summer projects
Coordinates travel and visa logistics. Liaises with Nirvana and other campus offices to facilitate these visits
At least 2 years of experience in global education-related field
Excellent written and oral communication skills
Excellent attention to detail and consistent accuracy
Proficiency with Word, Excel, Qualtrix, InDesign, web applications, and CMS management
Strong record keeping and data management skills
Ability to prioritize and to handle multiple projects on tight deadlines
Professional maturity and judgment, including exceptional discretion and a capacity for resourceful initiative in a team context
Experience working with college students desirable
Personal study abroad experience during college years desirable
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.