Administrative Assistant - Arts and Humanities Division (Fixed-Term for 6 Months)

Job Number
AD0000100665
Posting Date
October 31, 2018

About the Position

Position Summary

UAE Nationals are encouraged to apply

New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant.

The Administrative Assistant is responsible for a wide range of administrative functions for the the Writing Program and Writing Center under the Arts and Humanities Division. The position also provides support to the Undergraduate Academic Development Office which works very closely with Writing Program and Writing Center. The candidate will support day-to-day aspects of office operations, including effective coordination of meetings, events and administrative systems. As well as semester/yearly initiatives such as the Writing Studies Working Group conference, course scheduling activities, retreats and orientations.

Key Responsibilities

Serve as the Administrative Assistant for the Writing Program and Writing Center, assuming responsibility for administrative and operational needs:

  • Event planning and scheduling for semester wide faculty/instructor meetings, Student Plenary’s, Writing Studies Working Group conference, Retreats, Open Houses and special events
  • Assist the Directors with with leave and time in-lieu tracking, local onboarding activities and coordinating weekly staffing schedules for the Writing Center
  • Provide support to the Peer Tutor Program and Student Assistantship program
  • Assist the Directors with organisation of programs and initiatives, such as scheduling activities and program specific course evaluations
  • Serve as the coordinator for MyWCOnline. Including registration support, reporting and scheduling
  • Liaise with communications team to produce promotional materials and ensure program websites are updated
  • Provide general support including front desk support for the Writing Center during peak periods, space coordination, calendar management, meeting bookings, file management, email alias monitoring, development of contact / mail merge lists and program-wide correspondence

The position will also provide support to the Undergraduate Academic Development Office (UADO) as required:

  • Plan meetings and workshops for the Core Curriculum and NYUAD Teaching Development Series
  • Provide support to special projects and initiatives, such as Core Curriculum User Guide and Core Faculty Orientation
  • Monitor activity of department budgets and maintain data on spreadsheets. Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
  • Provide general support to the UADO including calendar management and travel bookings for the Associate Vice Provost for Undergraduate Academic Development, and leave coverage for administrative positions within the UADO

 


Education Requirements

Essential
  • High School diploma or equivalent
Desirable
  • Bachelor’s degree welcomed

Experience Requirements

Essential
  • Two years of progressive professional and administrative experience
  • Prior experience working with administrative and financial policies and procedures
  • Superior written and oral communications skills in English
  • Advanced business computing and internet skills
  • Experience with the Google Suite of programs (including Drive, Docs, Sheets, Forms, Slides) and/or Microsoft Office Suite (Word, Excel, PowerPoint)
  • Exceptional interpersonal skills
  • Project coordination, time management and priorities management skills
  • Analytical and problem solving skills plus a teamwork and dedicated customer service approach
  • Ability to communicate cross-functionally with all levels and in an academic environment
  • Organized work habits, consistent accuracy, and attentiveness to detail
  • Ability to maintain confidential and sensitive information and documents
  • Flexibility to adapt to organizational needs for New York University in New York and New York University in Abu Dhabi
Desirable
  • Prior experience in a higher education environment or comparable field
  • Knowledge of administration and academic processes and procedures in a university setting

About NYUAD

NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.