Administrative Coordinator - Engineering

Job Number
Posting Date
March 7, 2018

About the Position

Position Summary

The Engineering division is seeking to appoint an Administrative Coordinator to provide administrative support to the Dean’s Office and coordinate divisional and faculty finance, procurement and academic activities.

Key Responsibilities
  • Administers faculty reimbursements, payment requests, payment releases etc
  • Assists with divisional procurement support including vendor registration and processing of vendor payments; processes ePro requests and distributes POs; liaises with Procurement as necessary
  • Maintains compliant financial records for budget and audit purposes including tracking divisional and program budgets and expenses
  • Coordinates all logistical aspects of the faculty recruitment process including scheduling, interviews and complex travel
  • Arranges travel for visitors to the Division, including international speakers for the Engineering Seminar Series, the Transportation Annual Symposium and all other invited guests
  • Coordinates, supports and facilitates meetings, VCs and workshops
  • Provides general front office administration and support
  • Coordinates space allocations for Engineering faculty and researchers at the Experimental Research Building and A1 under the direction of the Associate Director of Operations
  • Oversees faculty, researcher and PhD student orientation and onboarding in liaison with the Associate Director of Operations, Faculty HR and the Graduate Programs Office
  • Manages the divisional contact list
  • Administers course evaluations and provides regular input and recommendations on developing the process
  • Provides general faculty and operational support including transportation, complaints and follow up
  • Course offerings, cataloging, divisional calendar and room allocations
  • Provide other administrative and operational support as required 

Education Requirements

  • High school degree
  • Bachelors degree 

Experience Requirements

  • 3+ years of experience in equivalent positions preferably with a U.A.E based University or any international private organization
  • Excellent oral and written skills
  • The ability to work flexibly, prioritizing and handling multiple challenging tasks and ensuring to meet deadlines
  • Strong attention to detail
  • Excellent people skills
  • Maintaining faculty confidence by keeping information confidential
  • Arabic language skills is a plus

Other Information



NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU’s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.